Enable Recite

Subscribe options

Select your newsletters:

Please enter your email address:

@

Your email address will only be used for the purpose of sending you the ITER Organization publication(s) that you have requested. ITER Organization will not transfer your email address or other personal data to any other party or use it for commercial purposes.

If you change your mind, you can easily unsubscribe by clicking the unsubscribe option at the bottom of an email you've received from ITER Organization.

For more information, see our Privacy policy.

News & Media

Latest ITER Newsline

  • Remembering Bernard Bigot, ITER Director-General 2015-2022

    On the ITER site, the machinery of construction was humming just like on any weekday. Workers were concentrating on their tasks, laying rebar for new buildings [...]

    Read more

  • Tokamak assembly | Preparing for the Big Lift

    The distance was short but the challenge daunting: on Thursday last week, the first section of the plasma chamber was lifted 50 centimetres above its suppor [...]

    Read more

  • Image of the week | 13th toroidal field coil arrives from Europe

    The toroidal field coil procurement effort has been one of the longest of the ITER program, initiated by Procurement Arrangements signed in 2007 and 2008. Manuf [...]

    Read more

  • Diagnostics | Final Procurement Arrangement signed

    ITER Diagnostics reached an important milestone in December 2021 when it concluded the last Procurement Arrangement of the diagnostics program. After signing a [...]

    Read more

  • On site | A quick visit to the Control Building

    Work is progressing on the ITER Control Building, ergonomically designed for the 60 to 80 operators, engineers and researchers who will call it home.  [...]

    Read more

Of Interest

See archived entries

Contract management

E-procurement helps to simplify and streamline

The Procurement & Contracts Division at the ITER Organization is rolling out a new e-procurement tool that will simplify and streamline contract management and free the team up to do more of what it does best ... adding value to the project through closer collaboration with stakeholders and commercially savvy relationships with contractors.

The Procurement & Contracts Division is now armed with a ''transformative'' tool that will free up time to allow staff to bring more value to the contract negotiation process. (Click to view larger version...)
The Procurement & Contracts Division is now armed with a ''transformative'' tool that will free up time to allow staff to bring more value to the contract negotiation process.
At the ITER Organization, a team of 40 manages the award of approximately EUR 400 million of contracts per year. After a focus in recent years on the major assembly construction contracts, the team is now shifting over to the performance management of the contracts, their amendments and claims, and working to ensure on-time execution. There are also new strategies to define, new contracts to tender and award in the engineering and science/operation domains, and one last large construction site contract to open for competition—the Hot Cell Complex (launch expected in 2022).

These are document-heavy activities that, in the past, Procurement & Contracts would have managed across a number of internal software platforms. But as part of a new push for corporate digitalization, the division has introduced an e-procurement tool that creates a centralized source for procurement managers, suppliers and ITER stakeholders alike, offering significant synergies and reducing the quantity of manual and repetitive actions.

"As a public organization, ITER needs absolute transparency and traceability in its procurement processes, and we need to be able to prove fair treatment in the competitive process," stresses Christophe Dorschner, who heads the Procurement & Contracts Division. "Everything we can do to streamline and improve our processes helps us to support the delivery of the ITER Project."

The Division's new electronic procurement tool, "I-PROC," is based on SAP's Ariba solution—an industry-standard used widely around the globe. The team has intentionally sought to remain within the boundaries of the tool, instead of creating a bespoke ITER version. "We are adapting our way of working and approach to the tool, instead of the reverse," says Dorschner. "This is time and money saving, and also ensures that we are moving toward simplifying, not complicating, our procurement processes." The team worked with outside consultants to create the initial technical specifications and to configure the tool; it also benefitted from extensive support from ITER's Information Technology (IT) Division.

Daphne Crowther, the Division member responsible for the e-procurement project, emphasizes that less time spent in manual operations related to document management and traceability frees up time for human interaction. "We are bringing more value to the contract negotiation process by focusing on research and supplier sourcing at the front end of each tender, and on negotiation, risk management and efficiency once the supplier has been selected. Having a centralized tool also helps us to better support the contract responsible officers across the organization during the execution of the contract, and facilitates our interaction with ITER stakeholders in the legal, finance, quality project control units."

The roll out of I-PROC began on 15 September in selected departments, part of a phased introduction that will allow the team to clear any bugs in the system—hand in hand with user—as they arise. "We have to train approximately 350 users inside our organization, as well as accompany at least 400 active suppliers during this transition," says Crowther.

Procurement & Contracts describes the adoption of a new e-procurement tool as a "transformative" project that ensures that the ITER Organization is keeping up with best practice in the procurement domain.

"The Procurement & Contracts Division now has a tool that is better suited to the project phase ahead, where we expect lots of intense interaction with suppliers and contract responsible officers, says Nagaich Nalinish, who heads the Corporate Domain. "It is also the first step in a larger corporate effort to advance the digitalization of the ITER Organization, and to simplify and declutter our processes."



return to the latest published articles